Philippine National Police
In the early years man had a difficult to accomplish their task in short period of time. Their works was never accurate and efficient since people had to do their jobs or responsibilities, manually. Hence, man has continuously looked for a better ways of doing things, for each invention and new development man had to extend their capabilities for making jobs easier and faster so as save time and effort. Man’s curiosity brought for the way of automation.
Automation can be defined as a technology concerned with performing a process by means of programmed commands combined with automatic feedback control to ensure proper execution of the instructions. The development of this technology has become an increasingly dependent on the use of computers and computer related technologies. Advanced systems represent a level of capability and performance that surpass in many ways the abilities of human to accomplish the same activities.
Manual procedures in performing transactions create problems which results to delay in the generation of reports, consume a lot of time in recording information and retrieving of files. One organization which uses manual record system and encountered those problems is the office of Philippine National Police (PNP) Roxas Zamboanga del Norte. The PNP Roxas, Zamboanga del Norte composing different registered of crime and incident from the different barangay of Roxas Zamboanga del Norte. PNP in cooperation of Local Government Unit (LGU) shall developed and implement programs on preventing crime and incident.
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The Local Government Unit (LGU) should provide the needs of the PNP Roxas Zamboanga del Norte. According to the PNP staff, recording and retrieving information of the incident and crimes happened and generating of report consume a lot of time since those transactions are done manually. This is the main reason why the researcher wants to conduct a study in the said office. The researcher wants to help their office by developing system software, making their transactions faster and easier to handle. B. Theoretical Framework. This study is anchored on Roger Clarke’s (1999) Diffusion of Innovation Theory.
His theory describes the pattern of adoption, explains the mechanisms by which they occur, and assists in predicting whether a new invention will be successful. In its early stages, DOI theory was limited to expert in one specific field, examining and evaluating the diffusion of a process which relevant to their specialization. For example, medical sociologist would look a new technology occurring in health care and record the general rates of adoption, at the same time education researcher would study the spread of new teaching methodologist and its inevitable diffusion throughout the school system.
Other theory is Everett Roger’s (1995) Diffusion of Innovation Theory. She defines innovation as an idea, practice, or object that is perceived as new by an individual or other unit of adoption. In matters little, so far as human behavior is concerned, whether or not an idea is “objectively” new as measured by the lapse of time since its first use or discovery. The perceived newness of the idea seems new to the individual, it is innovation.
This definition broadly takes on innovation to include not only products such as technological innovation but also ideas and processes that stimulate the development of human potential and organizational processes. Aside from that, Roger also stated in the year 2003 that Diffusion of Innovation theory is the process by which an innovation is communicated through certain channels over time among the members of a social System. ” In other words, the study of the diffusion of innovation is the study of how, why, and at what rate new ideas and technology spread through cultures.
The Office of PNP, Roxas, Zamboanga del Norte one of the offices that use a manual system in making Spot Report. Their Spot Report procedures are done through the recording the information into the log book. By adopting the theory the researchers had enhanced the Spot Report of the said office and made known as Automated Crime and Incidents Record Keeping System. C. Conceptual Framework This figure below is the conceptual framework of the study which is represented by these three frames. The first frame refers to the system currently used by the office of the PNP Roxas Station which is Manual Record System.
Through the used by the Manual Record System problems occur such as time consuming and delay in the recording and retrieving of information and generation of reports which can be seen in the second frame. Frame two (2) is the reason why the Automated Record System, Frame three (3) will be the focus of the researcher’s study in order to help the PNP in the processing of their transactions easier and faster.
Through this Automated Record System, time consumed in recording information of the crimes, incidence and delays in the generation of reports encountered by the personnel will be reduced if not totally eliminated. For the researcher, this study will enhance their knowledge regarding system development For the future researchers, this study will serve as their reference in conducting system study. H. Operational Definition of Terms Activities or Programs.
As we continue to barrel through the information age, it is hard to imagine conducting business without computers. Each day, millions of people working in offices and homes around the world depend on computer technology to do their jobs efficiently and economically.
To truly understand the computer’s history involves a daunting journey through mathematics, physics, and electrical engineering; through binary code, Boolean logic, real time, magnetic core memories, floating-point numeral notation, transistors, semiconductors, integrated circuits, and much, mush more. Luckily, most office workers do not need to understand this complex history to use computers and the dizzying array of software programs they execute. When computers were first developed nearly fifty years ago, the people who programmed them considered the task quite maddening.
Fortunately, learning to use a personal computer today is often as simple as spending a few hours reading an instruction manual or following a hands-on tutorial. In recent years, computer technology has been incorporated into a wide range of costumers and industrial product. Computers are routinely used into word processing, email, video games, and other application that require repetitive tasks that can be automated. The offices and government institutions mentioned below are among the thousand of offices where application for membership are automated.
One example is the Department of Social Welfare and Development. They are currently using the e-Donation Management System through a Memorandum of Agreement (MOA) with Globe X-Change Inc. (GXI) and Memorandum of Understanding (MOU) with the National Computer Center (NCC). The DSWD e-Donation Management System aims to provide the donor community a more convenient and cost-effective option of giving cash donation through the use of technology, such as short messaging services [SMS] or text message, as well as via online or internet.
Likewise, it is a costume-designed turnkey solution that delivers, managers, and reconciles contribution and donations via text online transactions, working on a banking industry-standard ICT security environment, and a stable and scalable database system. This system takes the nature of an electronic payment system which is efficient and transparent, as well as fully received trough donation. Another is Tricare records-processing system. The TED system helps civilian providers get paid promptly for the services they provide to Tricare beneficiaries outside of military treatment facilities.
Records are processed for provider payments in less than 24 hours in most cases. The ease and speed of the TED system gives providers an incentive to participate in Tricare. Increased participation in Tricare networks provides beneficiaries better access to health care. By verifying and analyzing the information in each records, the TED system allows providers payments to occur promptly and helps prevent payment of duplicate, fraudulent or erroneous claims. The information in the TED system provides data for developing health care treads and budgets projection.
TED system staff members have processed more than $140 billion of purchased services for Tricare beneficiaries worldwide since 2004. The Government Services Insurance System also uses the ECard System in which using your eCard plus, you can check your GSIS records, renew your active status (for Pensioners), and even apply for GSIS loans, when you go to any G-WAPS kiosk installed in all GSIS offices and other major government offices all over the country and manage your eCard Plus ATM account or pay bill online.
Also the electronic medical record (EMR) is a computerized medical record created in an organization that delivers care, such as a hospital and doctor’s surgery. Electronic medical records tend to be part of a local stand-alone health information system that allows storage, retrieval and modification of records. Aside from that the Records management, or RM, is the practice of maintaining the records of an organization from the time they are created up to their eventual disposal. This may include classifying, storing, securing, and destruction (or in some cases, archival preservation) of records.
A record can be either a tangible object or digital information: for example, birth certificate, medical x-rays, office documents, databases, application data, and e-mail. Records management is primarily concerned with the evidence of an organization’s activities, and is usually applied according to the value of the records rather than their physical formal. Haryana Government is also using a system known as Haryana Land Record Information System. This system is a based software system used by the Haryana government for the computerization of land records in its tehsils. It was developed by NIC Haryana state Unit.
One of the first section citizens read in the local newspaper is the police spot report which contains information on crimes and incident that could affect them directly. The kind of information provided, however, largely depends on the publication. Local newspapers typically review these records, called spot and reports and print the crimes and incidents happen. Many police departments maintained a handwritten daily spot report. A police report is a record of crimes and incident and committed in a certain area during a certain period of time.
Police agencies are required to keep a record of daily activities that can be inspected by the public. So as a police investigator, a factual, precise, accurate information must be posted in the police spot record and its depends upon the agency what type of information they want publish. Police spot report in certain cases, note a suspect’s name, age and address. A name of the victim or complaining party might also be included, but police might avoid providing additional of information if discretion is warranted. Where the crime occurred(at a residence, a business or elsewhere) should be noted as well.
Likewise, if a vehicle was damaged or an item was stolen, those things might also be noted. This are the information to be stored in the system to make it easy to find the crimes in the previous recorded incidents. The purpose of a police spot report is to provide an accurate written account of a police officer’s observations during the investigation of a criminal incident. A police spot report can only be written by the officer(s) involved in the investigation of an incident. Each officer who makes a report must swear to its accuracy by signing it.
The purpose of making a police spot report into database is to make the investigator easy to find or locate the file that being input in the previous record. PNP Head The figure below shows the organizational structure of the Office of the PNP. ADMIN Operation Radio Operator Intelligence Division Warrant/Subpoena Server PCR SALAAM Alert Team Investigator Finance Figure 2 Organizational Chart The organizational chart of the Office of the Philippine National police Roxas Zamboanga del Norte. This figure shows the hierarchy supervision at the Office of the Philippine National Police (PNP).
The first procedure done by the researchers was conducting an interview to some of the staff of (PNP) for them to know how the PNP Officer processes the Record of Crime and Incidents and what are the problems encountered with regards to the transaction mentioned. When the reserchers found out that the office transactions are done manually, they sent a letter of request to the PNP officer.
Data gathered from the research interview was carefully analyzed and interpreted through the cost and benefit analysis. Costs and Benefits estimates and totals at the equivalent money value of the benefits and cost of this system to establish whether this system is worthwhile and affordable to use. The purpose of the cost analysis is to calculate all the anticipated cost associated with the system. It concerns not only the cost of building the system, but also the cost of installing, operating and maintaining the system as well as the auxiliary cost, while the benefits analysis has two kinds.
One is the tactical benefits that are often associated in reductions in clerical or PNP personnel and the other one is the strategic benefits which are an opportunity to save few clerical people as the ability to let the organization do things what would be possible with the current system. F. Cost and Benefit Analysis. The purpose of the cost analysis is to calculate all the anticipated cost associated with the system. It concerns not only the cost of building the system, but also the cost of installing, operating and maintaining the system as well as the auxiliary cost, while the benefit analysis has two kinds.
One is the tactical benefits that are often associated in reductions in clerical or PNP personnel and the other one is the strategic benefits which are an opportunity to save few clerical people as the ability to let the organization do things what would be possible with the current system.
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