Computerized Enrollements System

Introduction

The slow processing of enrollment is a levy issued for all schools. All schools like colleges, secondary, and elementary school uses registration form for the enrollees. The students will sign and full-up all the necessary information in order to have their personal file in the school registrar. The manual registration form is the first and common used for enrollment registration. This kind of processing of enrolment is wasting time. Students spend a lot of time to fall in line for how many hours to complete their requirements during enrollments. Most of time enrollees are go and fort between different offices, they need to fall n line for how many hours to get a lot of enrollment form and fill-up and sign it. From the registrar to the their respective dean, for the schedule of their subjects, for their assessment and to the accounting office. This kind of manual form of enrollment can be very wasting a lot of time. Acquiring and processing documents for assessment takes a lot of time to process. This is because; documents are manually acquired, evaluated, and processed. Slow processing of assessment is also aggravated when documents from persons file is lost or misplaced since they only used file cabinet as storage of data and no back-up strategies is available.

Inconsistency of data is encountered in locating file, because enrollment for mare manually written, and manually computed for their assessment. Enrollment form data and checked manually for accuracy, HR staff chasing down employees to determine who has compute the process, benefit calculation by hand, manual entry of enrollment information into and carrier site or manual entry of deductions amount into the payroll system, and paper work filled and store. The paper –based manual method of open enrollment also incurs a soft cost that cannot measured. Employee dissatisfaction. Employees today are not happy with the level of ommunication they receive from traditional open enrollment. Most schools, businesses or establishments facing the same kind of problems, most of them sought a solution to help them aid these problems, to offer the best possible services to their enrollees or clients. Through the advancement of technology, they’ve used various software application to computerized some processes but lack features that fit their needs. In this regards, most of them sought to have customized information system. Nowadays computer serves as an important role in our society, most especially in school remise. It works easier and faster. It lessen errors and work by using machines. It reduces costs to an organization from paper work-up to computerized working system. A system designed to perform the process involved in registration, advertizing, assessments, and payments of the students as well as scheduling of classes. A new automated enrollment system was proposed and passed by the administration just recently. According to the chair person of the department of Information Technology and System, this enrollment system will push through on the first semester of School Year 2009- 010. According to the source: the Computerizes Enrollment System will automatically get the students subject/section for hassle-free enrollment. This is for student without any pending back subject while for students with pending back subject, they still need to meet their department chair/coordinators first for the advising of subjects before using the enrolment system. The system design project, system that will provide the needed and storing information in a faster, more convenient way by storing file of the student enrollees in a computer system that ill lessen the effort of faculty staff and storing files of each students every now and then. This will also serve as information especially for the irregular students, freshmen, transferee, returnee and professor in able to get access in course. Subject, professor, and students enrollees. This information where can be viewed in just a second without worrying that a single file lost. The idea behind enrolment system is not a new concept. As a student’s enrollees increase every year enrolment procedure become harder to deal. This will only serve to increase the problem facing enrollment that provides more easy way in enrolling.

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This will be a big help to all the enrolment staff especially to those under the computer department because they are the one who are entitled to touch and read the information from here. It will help our institution to have another system that will upgrade the enrollment processes so as to meet the quality that our institutions are trying to meet. October 1st will see the biggest change in the UK pension system since in inception as auto-enrolment begins to become integrated. By the end of the year some 600,000 people are expected to be enrolled into the new system that automatically diverts funds from their pay packet.

The Department of Work and Pensions (DWP) has outlined more details on the number of people expected to be signed up during the initial waves. It estimates that 380,000 workers will be signed up in October, a total of 420,000 will be enrolled by the end of November, and 600,000 will be in place by the end of the year. WH Smith has selected an administration system to comply with its auto-enrolment obligations from 1 March 2013. The system automatically identifies and enrolls relevant employees into the chosen pension scheme, provides communication and administration processes, and handles refunds if an employee opts out.

The system is provided by Ceridian UK, which already supplies the retailer with its HRevolution Saas system for its 16,000 employees’ online pay slips. “Standard-alone Soft Ware/web system” for enrollment are another common approach. This spectrum involved the complementation of an automated solution to process open enrollment. The key business drivers for eliminating a paper-based process and replacing it with an automated process are :Reduction in the time it takes to process open enrollment. Elimination of the cost of producing and storing paper materials. Mitigating the possibility of human errors Increasing employee satisfaction.

Employees are not the only ones who benefit from enrollment automation. Thanks to the customizable, rules-based validation capability present with this technology, the system will catch errors and incomplete information, prompting employees to make changes as needed. Additionally, managers and administrators can run reports to discover who still needs to complete the process and send automated reminders, without having to chase down employees on a one-on-one basis. The workload on HR staff is greatly reduced, as employees can handle their own enrollment tasks. Research has shown that employees and administrators are still dissatisfied ith the level of information and analysis tools that are available with many stand-alone benefit enrollment applications. The fundamental issue is that in order to make informed healthcare decisions, employees, HR administrators, and financial buyers need access to data commonly found in HR/Benefits and workforce management systems. Access to demographic information alongside of benefit participation data allows a company to analyze trend so that no group is overpaying or under-utilizing the benefits. Data can be segmented into employee groups by: age, family status, location, need, pay scales, and multiple combinations of the above

Synchronizing data between the benefit enrollment software and the day-to-day HR/Benefit system is key to achieving this because employee data is always changing. This includes: Changing departments, Changing pay-grades, Changing locations, Changing family status, Changing work status and more The Completely Integrated Single System, one database approach is the best option available today. The need to make more information available to employees, and the need to streamline processes even further, are what drive many companies into the third and most advanced phase of their open enrollment evolution.

This is the sweet-spot, where businesses integrate their benefits enrollment system with their HR/Benefits and workforce management platforms to develop a truly comprehensive, integrated approach. When open enrollment is deployed as a complete, full-service package, an organization can: empower an employee’s decision process by providing all information they need including paystubs, HR, business rules and workforce management through one interface, enter and update all employee information in one place, maintain up-to-date data throughout the open enrollment process. now that data integrity is assured from system to system. Enrolment System are viable choices for schools, training programs, work place operations, educational institutions, such as colleges, and grade schools are assessed for a case. Online automated system is which accepts and organize enrollee information, can boost productivity. System operations proceeds faster, more efficiently and with greater accuracy than manual enrolment system. Programs are comprehensive and capable of handling all interrelated processes including: completion of all related forms, development, organizations, and maintenance of files.

Creation of master lists; other special reports. Free assessments and balances. Departmentalized accounts receivable reports; class schedules and records updates. Garcia (2002) created also the LSPZ Computerized Enrollment System. The study can be a great help to person concerned during the enrollment period. The registrar, the instructors of the students lessen the burden manually browsing over enrollment slip for record purposes. Dioso (2004) stated that computer assists careful intelligent planning organizing, actuating and controlling. This maybe observed from the past that they monitor production ctivities, solve scientific problem and help arrive in tentative answer to a multitude of involve condition Computer generated enrolment solutions afford students choices like options for payment, 24/7 that can benefit the whole operation. System typically include data protection and back up frameworks. Student’s enrollees have access to their personal information only. School personnel are able to keep up with teacher and students grades, pint averages and other pertinent identification data, such as grades, quizzes and any other modules that are considered necessary for efficient administration.

Modification in school policies and requirements are easily edited online. Carrier guidance and evaluations are facilitated and traceable. What the online enrolment program effectively amount to is a self-service. On-demand students and administrators friendly guide and process optimizer. Employee workload is decreased and administrators can spend more time giving students more personalized attention and encouragement. Also, the enrollment system is compatible with mobile app version for students and school staff. This enrolment process in school is required by Information Technology. The objective of Information Technology is to help humanity from doing loads of work overtime. By having computerized system, the cost during enrolment will be cut down and much effort will be reduces. The project involves a series of studies that course all the requirements of creating a computerized enrolment system. The goal of the study is to provide an efficient computer-based system that will easily update, retrieve, and maintain students records. The developer concern is o make a system that will help to speed up process. Slow registration processing cannot blame anyone, because of the larger total population of the enrollees. School staff who incharge for the enrolment also encountered a lot of comments the the enrollees. They also encounter different kind of problems, stress and many more during the enrolment. The researcher aims to gather and record the effects of computerized enrollment system at Kings College of the Philippines from the enrolment of first semester from the School Year 2013 according to its status and year level of the enrollees.

Kings College of the Philippines (formerly Eastern Luzon College ELC Benguet) started from the year of 2004. Located Pico La Trinidad Benguet. It has been educated institution for nine (9) years now. Reverend Kwon Young Soo from korea is the founder of the said school. service inside the school weekly and during and every Sunday. One of the problems of Kings College of the Philippines during enrolment was the generation of forms. The students needed to fill-up a lot of copies of a registration form (copy for the students, accountant, registrar and dean). Students were consuming a lot of time in doing such.

Since students are manually filling-up the official documents of the school, data redundancy has a great possibility in causing further complexity in the enrolment process. The enrolment itself can be considered as a problem for the students. From evaluation to validation. It is a long process and students have to go back and fort in different offices to complete the enrolment procedures. It can be tiring and such a waste of effort for them. Another problem of the school was each of enrollment personnel especially in the accounting department which only had two (2) personnel to accommodate all the students during nrolment and payment of fees. The outcome was that the school had a hard time in accoumodating large number of students and that made it hard for other students to wait in line. For the past Seven (7) years the Kings College of the Philippines using manual process of enrolment. Enrollees need to fill-up a lot of registration forms and it is wasting time. A lot of enrollees did not understand or did not know what they will write on their form because no one can guide or assess them. On the other way the accountant or registrar cannot understand what had the enrollees written in the registration form.

Or sometimes the enrollees did not fill-up the form very well. It is October 2011, second semester enrolment when the Kings College of the Philippines used the computerized enrolment system. It is not only for the enrollees but also for the guidance. Accounting office and registrar. Library and many more. The idea of using this system was came from one of the Professor and the Accounting incharged Mr. Heginio Clyde Abellanosa. At present the Kings College of the Philippines using the enrolment system. The computer laboratory 4 is the encoding area of the said school. You can fill up all the necessary nformation, you can choose all the subject and schedule that you want and in a second you can get your enrolment form together with the total of your tuition fee. After that you can now proceed to the accounting office for you payment. Every now and then they can monitor the list by course of enrollees. The total numbers of enrollees from its year level. And so the total number of enrollees per semester. From this system you can monitor the record, list of payments or balances. The respective dean of the department can monitor their students in their own offices.

Methodology

This chapter contains research design used by the author. The procedure that were used in this study namely: population and locale of the study, data collection instrument and statistical treatment of data. The method of research applied also in this research . This type of research aims to describe the data and characteristics of the case being studied. The idea behind this research is to study frequencies, averages, and other statistical calculations. Although this research is highly accurate, it does not gather the causes behind the situation. Descriptive research is mainly done when a researcher wants to gain a better understanding of a topic.

Explanatory research was also used by the researcher which is defined as carried out to ascertain that the occurrence of or the changes in the variable which leads to out comes as presented. Through this research, the researcher was able to find out how much variation is caused by another variable. This was appropriate for this study since it helped the researcher to have a better out come in terms of the description of the data in this research. Research Design This study entitled “Computerized Enrollment System: it’s effect to the enrollees of

Kings College of the Philippines particularly to the Criminology students is a descriptive method of research was used in this study. This type of research is to study frequencies, average and other statistical calculations. Descriptive reasons are defined as involving collection of data in order to answer the questions concerning the current status of the study. In this study questionnaire was the main data-collection tools. It is the most common used to gather information regarding the students that was utilized, in order to evaluate the effects of Computerizes Enrollment System to the respondents.

It helped the researcher to have a better outcome in terms of the description of the data in this research. The questionnaire answered by the respondents consist of socio-demographic profile and the affects of the Computerized Enrollment System to the enrollees of Kings College of the Philippines particularly to the criminology students. This design is used to get information fasts. Population and Locale of the Study This study is conducted at the Benguet Provincial Capitol Assessor’s Office to gather the information needed in the study. The personnel in charge in the office were the respondents.

The primary data to be gathered from the respondents were the possible solutions to the problems most often encountered in handling existing Real Property Tax Assessment transactions. This study was conducted at Kings College of the Philippines. Located at Pico. La Trinidad, Benguet during first semester of the school year 2013. The data was based on the enrollees enroled in the College of Criminal justice Education to gather the information needed in the study The case study entitled “Computerized Enrollment System: its affect to the enrollees of Kings College of the Philippines particularly to the criminology students”.

The case stated that the school’s enrollment process are time consuming, redundant students records, and has a slow retrieval of students record. The researcher dealt with transferees, freshmen, irregular students, returnee and professor, its effect to every enrollee. The researcher study how does it works faster than the manual form of enrolment. Sketch of Kings College of the Philippines Conceptual Framework The socio demographic profile of the enrollees such as age, and type of school graduated from. Year level and status could be possibly affected to the enrollees on the computerized enrolment system.

The present studies are used to determine the computerized enrolment system and its affect to the respondents. This study is delaminated on the Computerized Enrolment System: and its affect to the enrollees of Kings College of the Philippines particularly to the criminology students. Paradigm of the Study The operational paradigm of the study is where the Computerized Enrolment System, its affects and intervening variables are enumerated. Each school has their own system in handling their enrollment. And for them to accommodate many students, they need to computerize their enrollment system, for them to make their work easier and easy to manage. The respondents are the students of College of Criminal justice Education.

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