The Project Management Software Project Communications Management Plan (CPM) fines the project's structure and methods of information collection, screening, formatting, and distribution and outline understanding among project teams regarding the actions and processes necessary to facilitate the critical links among people, Ideas, and information that are necessary for project success. The intended audience of the Project Management Software Project CPM is the project manager, project team, and any senior leaders whose support is needed to carry out communication plans.
Stakeholders Communications Name Delivery Method/Format Producer Due/Frequency Project team Weekly status report Short in-class meeting, memos, e-mail, online meetings All team members Thursdays: In-class Tuesday: online meetings 3. Comments/Guldens: Meeting Agenda Meeting Agenda will be after class lecture on Thursdays where time permits. Meeting Minutes Meeting minutes will be posted within 24 hours following the meeting. Meeting minutes will Include the status of all Items from the agenda along with new action items.
Action Items Action Items are recorded in both the meeting agenda and minutes. Action items will include both the action Item along with the owner of the action Item. Meetings will start with a review of the status of all action Items from previous meetings and end new action items will include identifying the owner for each action item. Meeting Chair Person The Chair Person is responsible for documenting the status of all meeting items and taking notes of anything else of importance during the meeting. . Escalation procedures for resolving issues: Efficient and timely communication is the key to successful project completion. As such, it is imperative that any disputes, conflicts, or discrepancies regarding project ammunitions are resolved in a way that is conducive to maintaining the project schedule, ensuring the correct communications are distributed, and preventing any ongoing difficulties. 5.
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Revision procedures for this document: Any revisions made for this document must use an entirely new document with the next appropriate version number at the top, date and highlighted areas that have been changed or updated. 6. Glossary of common terminology: Term Definition Communication The effective sending and receiving of information. Ideally, the information received should match the information sent. It is the responsibility of the sender to ensure this takes place.
Stakeholder Individuals or groups involved in the project or whose interests may be affected by the project's execution or outcome. Communications Management Plan (CPM) Portion of the overall Project Management Plan which details how project communications will be conducted, who will participate in communications, frequency of communications, and methods of communications. Escalation The process which details how conflicts and issues will be passed up the management chain for resolution as well as the timeshare to achieve resolution.
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