The Importance of Alumni Associations in Educational Institutions

The alumni association plays an important role in any educational institutions or organizations. It exhibits the excellence of quality education imparted to every students, gives comprehensive development for all the students, and helps them become academically strong. The kind of education provided by the school gives a good reputation to their alma mater. Like most alumni, they would like to come back to their school which has played a very important part of their memory.

The alumni association organizes several vents, publishes news and updates, and helps gather every members of the association. SST. Paul College of Magmata (SPAM) is a coeducational catholic private school located at D. M. Riviera Street, publication, Magmata City. It was established in the year 1942 under the administration of the Sisters of SST. Paul of Chartres. The school offers preschool, grade school and high school. Originally, the SPAM had only one department that offered education to students in grade school. As years passed by, the school then had its first batch of graduates in 1949.

In 2002, the SPAM accommodated further velveteen plans such as the operation of the High School Department. In which, the school administration constructed a new building to house the High School Department which later on turned over its first batch of high school graduates of 1 33 students in 2006. In 2007, the High School Department was given full government recon action by the Department of Education. SST. Paul College of Magmata Alumni Association (SPAM) was established in 2002 and was registered in Security and Exchange Commission (SEC) in 2014 with the mission that serves to strengthen links among fellow

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Pauline graduates of SSL Paul College of Magmata. SPAM aims to encourage and gather SPAM alumni to reconnect with one another and revisit their alma mater. For in reconnecting and revisiting, they will remember their foundation which is anchored on Pauline values and ideals. Just as they were molded into holistic individuals, SPAM takes part to ensure the continuing Pauline Ian path to excellence and spiritual inspiration from generation to generation.

SPAM envisions a community of Philippians who are active participants in pursuing the Pauline mission as they set out to the world. As they endeavor towards these ideals, they will be able to renew their ties as one Pauline family strongly linked to their alma mater - their second home. As to what the school would say "the love of Christ impels us", they as well extend service and love to fellow Pauline graduates and undergraduates, to society at large, and to anyone in need.

As of 2014, the SPAM has a total of 1,444 high school alumni since 2006. Currently, the SPAM has a set of officers who organizes the association. The officers are composed of president, vice president, secretary, assistant secretary, reassure, assistant treasurer, auditor, public relation officer. The school principal/directress regulates and oversees the overall activities of the association. Before the association was developed, Drab. Celeriac V. Papa- Militant, MD, CAP was the one who entrusted in the position as the President of the SPAM.

Every alumni association must have a person who is in charge of the many tasks. Recently Ms. Rosemary Gambit was appointed by the school administration to be the alumni moderator or coordinator of the association. Ms. Gambit is responsible In communicating with the alumni, in- hare in organizing the social gathering, events and other agendas of SPAM. All information of each alumni members are being maintained by the guidance personnel which helps the alumni coordinator maintain the connections between the association and the alumni.

BUSINESS PROCESS AND RULES Updating of Alumni Information Alumni information are updated through statuses posted in SST. Paul College of Magmata Guidance official Faceable page. The guidance personnel who are responsible to update alumni information post statuses and send messages informing alumni to update their Current information such as education, org, civil status and other alumni details. Often times, alumni do not respond immediately to the statuses and messages in Faceable.

The information of alumni who provide their updated details are being consolidated in an Excel file. The guidance personnel also send emails to update their information as the same process used in Faceable. For some instance when alumni visit the school for whatever purposes like requesting school documents, they are being asked to fill up a form called Visiting Graduates' Log Sheet. The information provided in the Visiting Graduates' Log Sheet are not consolidated in an effective and stable database as the information stay written on the log sheet.

When alumni are asked to provide the information in Visiting Graduates' Log Sheet, it is necessary to supply all the information as required. Tracing of Alumni Same as updating of alumni information, tracking the whereabouts of alumni is being done through Faceable status and messages, emails, and school visits. Alumni fill up the SPAM Registration Form to provide their whereabouts when they visit the school. The information provided in the SPAM Registration Form are not compiled in an effective and stable database as the information stay written on the form.

When alumni are asked to provide the information in SPAM Registration Form, it is necessary to supply all the information as required. Dissemination of News and Updates, Events and All Other Announcements The dissemination of news and updates, events and all other announcements is done through Faceable statuses and messages, emails, posters, barraging and parish announcements by the alumni coordinator. Announcement regarding alumni events are published and broadcasted when there are upcoming gatherings and activities.

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