After a thorough study of all the money-saving suggestions that was given to the city government of (indicate the State), your suggestion has been chosen as one of the most effective means of balancing our city budget.
After examining the cost of our office supplies, we made arrangements with the office supply manufacturers to provide us with a discount for our bulk orders. As a result of your suggestion, the supplies expense of the city government of (State) will be greatly reduced and the amount of savings that we have gained will be allotted to other worthwhile projects.
Since the accounting department is scheduled to pay out checks on the first of next month, your $100 check will be issued on June 1, 2008 in interoffice mail.
Implementation of Your Suggestion
Your practical suggestion on purchasing office supplies in bulk will be implemented in all city government offices on the following month.